Xeople Knowledge Base

Job Listing & Job Summary Page – Closing Job Feature

Every job has its unique life cycle with various stages, but one common step is closing the job and deactivating its pipeline to prevent new applications.

In this release, we are introducing a Close Job feature that allows users to close a job, unlink all candidates, and change the job’s status. Once closed, the job is tagged as a closed job.

Key Advantages:

• Clicking Close Job opens a pop-up where all fields are optional except for the Job Status.
• If no candidates are linked or all candidates are in the last stage, the Close Job pop-up enables only Job Status and Reason for Status Change while disabling other fields.
• If candidates are available but none are selected in the drop-down, the Close Job pop-up disables all fields.
• The user must choose either Move selected Candidates to or De-link selected candidates from job under Perform action on candidates of this Job.
• The respective fields become mandatory upon selecting Move selected Candidates to or De-link selected candidates from the job.
• Clicking Close Job opens a confirmation pop-up with Cancel and Confirm options. Canceling the action closes the pop-up and cancels the Close Job process. Confirming closes the job.
• Sending email notifications to selected candidates works the same way as the current system’s email functionality. The Job Name field is pre-populated with the closed job’s name.
• Field validation for Send email notification to selected candidates is the same as for New Email in the job summary.
• Closing a job involves the following steps:
  • Closing the job within the system and updating its status as per the user’s selection.
  • Applying the chosen changes to candidate statuses, either moving them to the main stage or de-linking them based on the user’s choice.
  • Logging job closure-related details, including changes and comments, in the Job Logs.
  • If the Send email to selected candidates option is selected with relevant details filled, it triggers the sending of composed emails to the selected candidates using the provided email template, subject, and content.